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Payroll Maintenance

Payroll- An Overview

A payroll represents all the financial records like employee salaries, bonus and deduction. Payroll and payroll taxes have a major impact on the net income of most companies. Due to this reason it is mandatory to maintain it efficiently.

Payroll management involves a lot of legal aspects and has to adhere to multiple regulations from the government. So it is highly advisable to get expert assistance while maintaining payroll for a company.

The payroll management consists of creating a payroll policy for the organisation that includes all the flexible benefits and leave policies of the employee. A payroll management system should contain all the leave and casement policies for the employee.

Payroll Management: What Is It?

Actolegal payroll and HR management system simplifies the process of payroll processing, you can track all the live details anywhere anytime using an application. Actolegal payroll management package comprises of

  • Structuring the CTC
  • Maintaining all employee records like daily attendance, bonus and much more
  • Generating salary slips on a monthly basis
  • Preparing all the employment agreement
  • Filing income tax for employees if required

Payroll Cost With Actolegal

The professional payroll management services from Actolegal starts from ₹16,999 plus taxes for a year. If your company has more than 10 employees then you can choose our enterprise package. Our enterprise package additionally contains ESI and PF registration along with monthly filing and TDS calibration at just ₹29,999 for a year.

All payroll-related operations are automated by Actolegal payroll and HR management system enabling the administrator to pay all employees on time and in full.

Actolegal payroll and HR management system is affordable and includes all of the essential components needed for accurate payroll calculation. Deductions, leave policies, and other regulations for payroll auto-calculation should all be programmable. Most significantly, the payroll management system provides more security to protect the data of your employees.

Payroll Management System Types

There are different types of Payroll and HR management systems used for various purposes.

Excel-Based Payroll Administration

When a business is just getting started and only has a few employees, they choose to manage payroll using excel. In case of payroll management based on excel the calibrations are conducted on sheets using a standard payroll calculation format. The pre-established mathematical formulas help the payroll officer's calculations.

According to our in-house experts this approach has numerous drawbacks, including high likelihood of clerical and mathematical errors since the data is manually entered. Also adding and removing people from the payroll list is also challenging.

Our payroll and HR management service also provides extra data, such as attendance, leave, and reimbursement details.We as an external service provider handle the payroll computation and statutory compliance. Payroll is an essential duty, and Vakilsearch can assist you in meeting all the requirements.

Payroll Processing and HR Management

Payroll processing and HR management involves procuring payroll inputs along with other crucial information of the organisation. It also involves managing various components of the payslip including the basic pay, variable pay, HRA, and LTA.

Additionally, filing IT returns, depositing TDS, PF, and other dues with the authorized authorities, as well as paying employee salaries, are all included in our Payroll and HR management system.

Actolegal payroll and HR management services including processing payroll, managing staff salaries, tracking deductions and payment information. We help you to keep a record of each employee's fundamental information, including contact information (name, address, birth date, etc.), employment dates (joining date, promotion date, etc.), banking information, pay scale, basic and grade pay, etc.

Stages Of Processing Payroll

The following are some of the primary duties of the payroll and HR management system:

  • Structured compensation
  • Determining deductions and leaves
  • Calculating and processing salaries
  • Control of payroll taxes
  • Submitting returns
  • Reports and pay slips are generated.

Features of HR & Payroll Management System

1. Easy to install

Actolegal HR and payroll management system can be easily incorporated into your business form with less time. All you have to do is reach out to our experts and provide the required information. Our team will take care of HR and payroll management systems.

2. Timely tax filings and deposits

Out of all the functions the most challenging part is to deal with the payroll tax withholdings. It is mandatory to file these taxes on regular intervals within the provided time window. Actolegal provides the best payroll and HR management system. We make sure that all the compliance are met without any delay.

3. Direct deposit for the payment

The days of paper cheques are over. Now everyone receives their payment through a direct bank transfer. We will assure that the payment will be made on time.

4. Payroll records

Your optimal wish list should include robust, accurate, and easily accessible payroll reports. Finding payroll information requires a lot of paperwork and calculation , trust us this is the last thing you want to do. Our software offers a choice of reports that you can obtain with a few clicks rather than hurriedly compiling reports and gathering information.

Payroll Calculation

The payroll cycle of a business is divided into 3 stages.

  • Payroll preparations
  • The payroll procedure
  • Post-payroll operations

The following equations can be used for calculating the payroll:

  • Gross salary - Gross deductions = Net salary
  • Gross salary = Base salary + HRA + Allowances + Reimbursements + Arrears + Bonus
  • Professional Tax + Public provident fund + Income Tax + Insurance + Leave adjustments + Loan repayments = Gross deductions (if any)

Advantages of Payroll Management System

Record Maintenance:

Thanks to Actolegal payroll and HR management system, the HR department can keep track of the qualifications, credentials, and other details of each faculty member. The labour and time-consuming paper records are not necessary!

Processing of Payroll from Start to Finish:

The payroll management system automates the entire payroll process and reduces the workload of employees.

Faster Salary Calculation and Payments:

Because it syncs with the administration system, the salary calculation procedure can be done automatically, rapidly, in a simple way.

Indian Payroll Laws:

The Indian government has established laws that the payroll system must abide by. It is tough for a layman to know all of these rules and regulations, so Our expert attorney at Actolegal can help in payroll and HR Management is the best way to always comply with the recent amendments in the law.

Enhanced Data Security:

This feature allows businesses to define user roles and offer employees access to payroll systems in accordance with those roles, boosting data security.

Reports about payroll and employees that are insightful:

With only a few clicks, numerous types of analytical payroll and faculty performance-related reports can be generated.

Why Choose Actolegal Payroll and HR Management Systems ?

Actolegal payroll and HR management system is the best option to take care of all your payroll management needs. Our accounting experts and payroll specialists work closely together to determine and manage your company's payroll by providing:

  • We offer a comprehensive payroll support under one roof, with cutting-edge web and mobile applications to monitor the service's real-time status
  • In addition to payroll management, once you are connected with us, you will also receive virtual CA/CS/Law services if your company or employee needs any legal assistance
  • We have a team dedicated to handling payroll, and all government regulations regarding labour laws will be updated for you in real time
  • Our dedicated accountants, tax specialists and cutting-edge payroll software will simplify employee payroll management
  • Everything, including employee compensation and PF payments, is carried out in accordance with your company's payroll cycle
  • Our legal experts handle other labour compliances in addition to EPF registrations, TDS return filing, and IT returns
  • You can use an electronic system to create and execute pay orders as well as keep track of information on new hires.

FAQ about Payroll-Maintenance